A Model of Success - EPA Acquisition System Scores Big on The Federal IT Dashboard

Client

Environmental Protection Agency (EPA)

Background

The mission of the EPA is to protect human health and the environment.  It is accomplished through the following:

  • All Americans are protected from significant risks to human health and the environment where they live, learn, and work.
  • National efforts to reduce environmental risk are based on the best available scientific information.
  • Federal laws protecting human health and the environment are enforced fairly and effectively.
  • Environmental protection is an integral consideration in US policies concerning natural resources, human health, economic growth, energy, transportation, agriculture, industry, and international trade, and these factors are similarly considered in establishing environmental policy.
  • All parts of society—communities, individuals, businesses, and state, local and tribal governments—have access to accurate information sufficient to effectively participate in managing human health and environmental risks.
  • Environmental protection contributes to making our communities and ecosystems diverse, sustainable and economically productive.
  • The United States plays a leadership role in working with other nations to protect the global environment.

Challenge

The initial EPA goal was to obtain a contract writing tool that could accept data from the EPA financial system (IFMS) and load it into the contract. Migrating cleansed data from the EPA’s numerous legacy systems into the contract writing tool was also necessary. Having an enterprise contract writing tool would also allow EPA to standardize best practices, drive out redundant processes, and save taxpayers money.  Later on it was decided that the procurement tool selected would have to support a real-time interface to the financial system.

Solution

Using PRISM COTS Software. The EPA calls their implementation of PRISM the EPA Acquisition System (EAS). PRISM was integrated initially with the EPA’s legacy mainframe-based Federal Financial System but doing this required a seamless transition to Momentum Financials during the final stages of deployment. This allowed them to get to their goal of an end-to-end procurement system including a real time interface to their accounting system.  

The EPA also took an organization-based approach to production rollout by implementing end-to-end functionality on a region-by-region basis. This allowed the EPA to enhance the functionality deployed in time-phased stages.

Results

On the Federal IT Dashboard the EAS project received a final overall rating of 7.5 (out of 10), a final cost rating of 9.6 (out of 10), a final schedule rating of 10 (out of 10), and a final evaluation (by the CIO) of 4 out of 5.  PRISM is now deployed enterprise-wide across 10 EPA regions and 7,600 end-users nation-wide. The implementation of EAS was a model of success and was even used to support Compusearch’s appraisal for CMMI Maturity Level 2.